Last updated 4th August 2025
Introduction
This Privacy Policy explains how The Leave List ("we", "our", or "us") collects, uses, and shares your personal information when you visit our website (www.theleavelist.com), use our services, or communicate with us. For the purposes of this Privacy Policy, "you" means any visitor, user, or person whose data we process.
Please read this policy carefully. By using our site or services, you agree to the practices described here. If you do not agree, please do not use our site or services.
We may update this Privacy Policy from time to time. If we make significant changes, we will post the updated policy on our website with a new "last updated" date.
What Information We Collect
We may collect personal information you provide directly to us, such as:
•Contact details such as your name, email address, and organisation (for example, when you submit an enquiry via our 'For Companies' page or provide feature suggestions).
•Any information you include in communications with us, such as feedback or feature suggestions.
We use cookies and analytics tools to collect information about how you use our website. This may include your IP address, browser type, device details, and how you interact with our site. We use this to improve our services and understand user behaviour.
How We Use Your Information
We use your information for the following purposes:
•To provide and maintain our services, including displaying leave policy comparisons, managing feature suggestions, and responding to enquiries.
•To improve our website and services through analytics and user feedback.
•To communicate with you about your enquiries or sponsor status, where relevant.
•To maintain the security of our services and prevent fraud or misuse.
We process your personal information under the following legal bases as defined by UK GDPR:
•Consent - for placing cookies and running analytics (you can withdraw this at any time).
•Legitimate interests - for responding to enquiries, improving our services, and maintaining site security.
•Performance of a contract - if you sign up for any sponsor tiers or additional features.
Who We Share Information With
We use trusted third‑party service providers to help us operate and improve our services. These include analytics providers (Google Analytics, Hotjar) and tag management tools (Google Tag Manager). These providers process personal data on our behalf in line with our instructions and under appropriate legal agreements.
We do not sell personal information.
Cookies
We use cookies to operate and improve our website, including remembering your preferences and running analytics. Non‑essential cookies (such as analytics cookies) are only used with your consent. You can manage or withdraw your cookie preferences at any time via our cookie banner or browser settings.
Data Transfers
For services that require international data transfer, we ensure that such transfers comply with all applicable laws and maintain data protection standards equivalent to those in our primary location.
Data Hosting Partners: We partner with reputable data hosting providers committed to using state-of-the-art security measures. These partners are selected based on their adherence to stringent data protection standards. All information we currently store is hosted in the UK.
Retention
We keep personal information only for as long as necessary to provide our services, meet legal obligations, or resolve disputes. Where ongoing retention of personal information is no longer needed, we either securely delete it or anonymise it so that it can no longer be linked to an individual.
Your Rights
You have the right to:
•Access the personal information we hold about you
•Request correction of inaccurate data
•Request deletion of your data
•Object to certain processing or restrict its use
•Request a copy of your data in a portable format
•Withdraw consent (where processing is based on consent)
•Complain to the Information Commissioner's Office (ICO) if you are unhappy with how we handle your data
The Information Commissioner's Office (ICO) is the UK's supervisory authority for data protection. You can find more information on your rights and how to complain at www.ico.org.uk.
To exercise these rights, please contact us using the details below.
These rights apply to personal information about you as an individual. Information about companies (such as publicly available leave policies) is not personal data and therefore is not subject to the rights described in this policy.
We will only provide personal information in response to requests made by the individual concerned (or as otherwise required by law). We do not disclose personal information about contributors or other individuals to third parties making such requests.
Company Policy Information
The Leave List may display summaries and comparisons of company leave policies. This information is derived from publicly available sources, or company disclosures. Any analysis or valuations we provide are our independent editorial estimates and do not represent statements made or endorsed by the companies concerned.
If you believe information about your company is inaccurate or should not be displayed, you may contact us to request a correction. We review such requests on a case‑by‑case basis, but we generally do not remove company policy information unless it is proven to be inaccurate, unlawful, or contains personal data.
Contact Us
If you have any questions about this Privacy Policy or how we process your information, please contact us at: help@theleavelist.com
For California Residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). These include the right to:
•Know what categories of personal information we collect and how we use it
•Request access to the personal information we hold about you
•Request that we delete your personal information (subject to certain exceptions)
•Correct inaccurate personal information we hold about you
•Opt‑out of the "sale" or "sharing" of personal information (we do not sell personal information)
•Limit the use of sensitive personal information (we do not use sensitive personal information for purposes other than providing our services)